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Gravity Forms: Trigger a Single Zap from Multiple Forms

Using Webhooks as a Universal Trigger

Philip MacDonald avatar
Written by Philip MacDonald
Updated over 8 months ago

Want to send data to Wunderite when any of your Gravity Forms are submitted?

By default, Gravity Forms only allows you to trigger a Zap for one form at a time, forcing you to create separate Zaps for each form. But there’s a better way!

This guide will show you how to use Gravity Forms' built-in webhook feature to create a universal trigger in Zapier, allowing a single Zap to fire when any of your forms are submitted.

Step 1: Enable the Webhooks Add-On in Gravity Forms

Before setting up webhooks, ensure that the Webhooks Add-On is enabled in Gravity Forms.

  1. Log in to your WordPress admin dashboard.

  2. Navigate to Forms > Add-Ons.

  3. Locate Gravity Forms Webhooks Add-On and click Install (if not already installed).

  4. Activate the add-on after installation.

Step 2: Get the Zapier Webhook URL

  1. Log in to Zapier.

  2. Click Create a Zap.

  3. Choose Webhooks by Zapier as the Trigger.

  4. Select Catch Hook as the event.

  5. Click Continue and copy the generated webhook URL.

Step 3: Configure the Webhook in Gravity Forms

  1. In WordPress, go to Forms > Select the Form you want to integrate.

  2. Click Settings > Webhooks.

  3. Click Add New to create a new webhook.

Fill in the webhook settings as follows:

Name

Enter a recognizable name (e.g., "Zapier Hook - Form 1").

Request URL

Paste the Zapier Webhook URL copied from Step 2 above.

Request Method

Select POST.

Request Format

Choose JSON.

Request Headers

Click Add Header, set Content-Type to application/json.

Request Body

Choose Select Fields or All Fields (to send all form data).

Scroll down to the Conditional Logic section:

  • If you want to send data only when certain conditions are met, enable it and set your logic.

  • If you want all form submissions to trigger the webhook, leave it disabled.

  • Click Save Webhook.

Step 4: Test the Webhook in Zapier

  1. In Zapier, click Test Trigger on your Webhook trigger step.

  2. Submit a test entry in your Gravity Form.

  3. Check if Zapier receives the data successfully.

  4. Click Continue once the test is successful.

Step 5: Repeat for Additional Forms

  • If you want multiple forms to trigger the Zap, repeat Step 3 for each form, using the same Zapier Webhook URL.

  • Zapier will receive submissions from all forms and can process them accordingly.

Optional: Filter by Form ID in Zapier

If you are sending multiple forms to the same Zap:

  1. Add a Filter step in Zapier after the Webhook trigger.

  2. Set the condition to "Form ID" matches [your specific form ID].

  3. Create separate paths or actions based on different forms.

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